Privacy Policy

1. Introduction

This Privacy Policy explains how I collect, use, and protect personal data when you visit this website or contact me through it. I am committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

Name: Simon Bowden Contact: simonbowden@newburyvelo.cc

I operate this website as an individual raising sponsorship for the William Wates Memorial Trust through the 2027 Le Loop challenge.

3. What Personal Data I Collect

I may collect the following personal data:

  • Contact details — name, email address, and any information you submit via the contact form.

  • Technical data — IP address, browser type, device information.

  • Usage data — pages visited, time spent on the site, referring links.

  • Cookie data — Squarespace analytics cookies.

This site does not collect payment information; donations are handled externally by the William Wates Memorial Trust’s own platform.

4. How I Collect Personal Data

Data is collected through:

  • Contact form submissions

  • Squarespace analytics

  • Cookies placed by Squarespace

5. Lawful Bases for Processing

I process personal data under the following lawful bases:

  • Consent — when you submit a form or accept cookies.

  • Legitimate interests — to maintain and improve the website, ensure security, and understand visitor engagement.

6. How I Use Personal Data

I use personal data to:

  • Respond to enquiries

  • Maintain and improve the website

  • Monitor site performance and visitor engagement

  • Ensure security and prevent misuse

I do not use personal data for marketing.

7. Sharing Your Data

I only share data with:

  • Squarespace — website hosting, analytics, and security

  • Email provider — to receive and respond to your messages

These providers may store data outside the UK. They use appropriate safeguards such as Standard Contractual Clauses.

8. Cookies

Squarespace uses cookies for:

  • Site performance

  • Security

  • Analytics

You can control or delete cookies through your browser settings.

9. Data Retention

I retain contact form submissions for up to 12 months, unless required longer for legal reasons. Analytics data is retained according to Squarespace’s standard retention periods.

10. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Delete your data

  • Restrict processing

  • Object to processing

  • Withdraw consent at any time

To exercise these rights, contact me using the details above.

11. Data Security

I take reasonable technical and organisational measures to protect personal data, including Squarespace’s built‑in security features and secure email access.

12. External Links

Donation pages and external links are operated by third parties. Their privacy policies apply separately.

13. Changes to This Policy

I may update this Privacy Policy from time to time. The latest version will always be available on this page.